AI for office admin
AI for office admin, fitted around your software.
The shared inbox, supplier quotes, purchase orders, documents from templates and renewal dates handled around the tools you already use, with a person in charge.
The £499 assessment: one team · two-hour systems walkthrough · written report with priced recommendations · follow-up call. We agree it on the free call.
Covers roles often advertised as: Office Administrator, Office Manager, Lettings Administrator, Administration Assistant, Project Administrator, Academy Administrator, Insurance Administrative Support.
What the AI system does
- Sorts shared inboxes, watches for deadlines and drafts routine replies
- Drafts supplier price requests and builds a schedule of prices for comparison
- Prepares purchase orders, travel and accommodation bookings for approval
- Prepares documents such as agreements from your approved templates
- Tracks contract renewal and notice dates
What stays with people
- Welcoming people and handling visitors
- Client conversations and judgement calls
- Bank-detail changes, which always need a person to verify
Hiring for office admin?
Test what AI can take on first.
Many office admin duties are repetitive and rule-based. That makes them good candidates for AI to prepare, for a person to check and approve. The conversations and judgement calls stay with people.
Whether that changes the hire is something to test rather than guess. It may not. The £499 assessment looks at the same work: what is repetitive, what needs judgement, and what each build would cost, so you decide with the detail in front of you. Use the report's estimated time savings and ongoing costs alongside the work left with people, including checks and exceptions, when deciding whether the hire changes. Time freed is not automatically a cash saving.
Related workflows
Automate new supplier onboarding
New suppliers are set up with the right details and checks, without chasing emails.
Open recipe →OperationsAutomate supplier contract renewal tracking
One register with verified dates and owners, and reminders before every notice period.
Open recipe →OperationsAutomate supplier enquiry responses
Replies to routine supplier questions (remittance, PO status, payment dates) are drafted from your own records for approval.
Open recipe →Questions
Asked before we start.
Can AI do my office admin?
AI can take on much of the repetitive, rule-based part of office admin: reading, matching, keying and drafting, inside the software you already use. A person checks and approves financial commitments, material record changes and sensitive messages. Routine messages may be sent automatically only within categories and rules you have agreed in advance; anything outside those rules goes to a person. How much it can take on depends on your volumes and systems, which is what the £499 assessment tests.
Will it replace our office admin hire?
Sometimes it changes what the role needs, sometimes it does not. We would rather test it than guess. The assessment sets out which office admin tasks suit AI, which stay with people, and what each build would cost, so you can decide before you hire.
Do we need new software?
Usually not. Clerq builds around the tools you already use. How much can happen inside a particular system depends on how it connects, which we confirm during the assessment.
How do we start?
Book a free 30-minute call. If the £499 assessment of the team that does this work makes sense, we agree it there. You get a written, priced plan and a follow-up call, with no obligation to commission a build.
Next step
Find out what is worth automating, for £499.
For £499 we walk through one team’s work and systems with you, then send a written report: what is worth automating, what it would take and what each piece would cost to build. If something is not worth automating, the report says so.
Prefer email? stephen@aiclerq.com